Constitution & Rules

Rosslare Golf Club

 

Constitution & Rules

1.) The name of the Club shall be THE ROSSLARE GOLF CLUB and that the object of the Club is the provision of facilities for the playing of Amateur Games of Golf by Men, Women and Juveniles, and generally to promote Amateur Games among its members.

OFFICE BEARERS AND MANAGEMENT

2.) The President, Captain, Lady Captain, Vice-Captain, Lady Vice Captain, Honorary Secretary, Hon Treasurer and five Trustees shall be elected by Special or Annual General Meeting of the members of the Club.

The above officers shall respectively hold office as follows:

(a) The President shall be elected for a term of one year, and shall not be eligible for re-election the following year.

(b) The Captain, Vice-Captain, Lady Captain, Lady Vice Captain, Honorary Secretary and Honorary Treasurer until the next Annual General Meeting but shall be eligible for re-election.

(c) The Trustees, until they shall resign or cease to be members of the Club, or are removed by a Resolution passed at a Special or Annual General Meeting of the Club.

(d) All members of the Committee shall retire annually and shall be eligible for re-election. The Ladies Officers and Committee shall be elected at the Ladies Annual General Meeting to be held prior to the Annual General Meeting of the Club. Ladies Golf shall be administered by the Ladies Committee. The Men’s Officers shall be elected at a Men’s Annual General Meeting to be held prior to the Annual General Meeting of the Club. Men’s Golf shall be administered by the Men’s Committee.

(e) Club Auditor. The Auditor of the Club shall be appointed at each Annual General Meeting of the Club. The appointed Auditor may not be appointed to any sub-committee or serve as an officer of the Club or on the committee of the Club.

3.) The property of the Club shall be vested in the Trustees and shall be dealt with by them as directed by and in accordance with the resolutions of the Committee (of which an entry in the Minute Book shall be sufficient evidence). In the event of the number of Trustees becoming less than five by reason of death, resignation or otherwise, the remaining Trustees may deal with the property of the Club pending the election at a General Meeting of the club of a Trustee or Trustees. The Members of the Club shall indemnify the Trustees against any losses or expenses they may properly incur if and insofar as the assets of the Club may be deficient. The Trustees shall have power, with the approval of the Committee or with the approval of a Special or Annual General Meeting of the Club to execute a Deed of Charge or Mortgage of the lands and premises belonging to the Club, or to deposit the Title Deeds thereof to or with a Bank or other Lender, for the purpose of securing payment by the Club to the said Bank or Lender, of any sum or sums of money which the said Bank or Lender may from time to time advance to the Club, or which may be due by the Club to the said Bank or Lender on Current Account, Loan Account or Term Loan Account. Notes, Bills, Cheques or otherwise together with interest thereon at such rate as may be agreed upon, not exceeding for Principal or interest at any one time the total aggregate sum as set by the Annual General Meeting from time to time and the Trustees shall be under no personal liability to the Bank or Lender in respect thereof. All present and future Members of the Club shall be deemed to have assented to the creation by the Trustees of any security entered into or deposit made by them by virtue of the Rule.

4.) Should the Club, through insolvency or otherwise, go into liquidation or cease to exist as a Club, and should the assets of the Club be insufficient to discharge its liabilities, then all members shall be liable for an additional year’s Subscription over and above the subscription for the year current, during which the Club shall so go into liquidation or shall cease to exist as a Club, and the Trustees of the Club at the time of liquidation shall be entitled to recover from each Member such additional year’s Subscription.

5.) The business affairs of the Club shall be managed by a Committee which shall consist of the President, Captain, Vice-Captain, out-going Captain, Hon. Sec., Hon. Treas., Lady Captain, Lady Vice-Captain and eight other ordinary members of the Club.

6.) The Committee shall meet at least once a month, and in addition to the powers hereinafter specially conferred on them, shall have the control of the finances of the Club, power to engage, control and dismiss the Club employees, supply refreshments and have all such administrative power as may be necessary for properly carrying out the objects of the Club in accordance with these Rules and the provisions of the Registration of Clubs Act and any Act amending or extending the same. They may appoint sub-committees, which may consist in whole or in part of non-members of the Committee when necessary, and delegate to any such sub-committee the powers necessary for the discharge of its duties, subject to the control and authority of the Committee. Minutes of the meetings and reports of the activities of such sub-committees to be submitted to the Committee. All sub-committees shall retire annually. All Committee and Sub-Committee Meetings shall be held in Rosslare. This may only be amended at a General Meeting and must be carried by 70% or more of those present. Should a member fail four times to attend the Committee may deem a vacancy to have occurred which may be filled by co-option.

7.) All members of the Committee shall retire annually and shall be eligible for re-election in respect of the year then ensuing. The election of the members of the Committee shall be by ballot. The Committee shall have power to fill vacancies in their number during the year, but such members so co-opted shall only hold office until the next Annual General Meeting, when such vacancies shall be filled by ballot of the members of the Club in accordance with these rules.

8.) At meetings of the Committee, ten shall form a quorum. The Chair shall be taken by the Captain, or in his/her absence by the President, and if none of these officers be present, any member may be elected Chairman. The Chairman shall have a casting vote in addition to his/her own vote. Two days notice of every Committee Meeting shall be given to each member of the Committee by circular, addressed to their last known place of residence, specifying the time and place of the meeting and the business to be transacted.

9.) Minutes shall be kept in proper books of all resolutions and proceedings of the Committee, and every minute signed by the Chairman of the next meeting shall be sufficient evidence of the facts therein stated.

10.) The President, Captain, Vice-Captain, Hon. Secretary and Hon. Treasurer together with the Lady Captain and Lady Vice-Captain shall be ex-officio members of all sub-committees. Ladies Competitions and Handicaps shall be administered by the Ladies Committee. Men’s Competitions and Handicaps shall be administered by the Men’s Committee

11.) The Committee shall have power from time to time to make regulations consistent with these Rules, relative to the uses of the Club House and Links by Members, and to the exercise of the privileges of the Club by visitors, and otherwise as they shall think necessary for the well-being of the Club. Such regulations shall be binding until rescinded or varied by the Committee, or set aside at an Annual or Special General Meeting of the Club.

12.) Correct accounts, books and records shall be kept in the office, or at such other place or places as the Committee may direct, showing the financial affairs, receipts and disbursements and the property of the Club. The Banking account shall be kept in the name of the Club in such bank as the Committee may from time to time determine. Committee members, Treasurer and the Secretary are authorised to sign cheques on the Club’s behalf. All cheques shall require three authorised signatures and must include at least one of the following: The Captain, The Hon. Sec., the Hon. Treasurer, or his/her Secretary. All accounts and books shall be open to inspection by any Member of the Committee at all reasonable times.

GENERAL MEETINGS

13.) The Annual General Meeting shall be held on the second (2nd.) Monday of December each year, for receiving the Committee’s Annual Report and Financial Statement, for electing Officers and Members of the Committee, revising Rules and transacting any business of the Club which under these Rules may be dealt with in General Meeting. No Rule of the Club shall be repealed or altered, or new Rule made, except at an Annual General Meeting or Special General Meeting. Notices of Motion and Nominations of Officers and Members of Committee must be delivered to the Secretary in writing on or before 12 noon on the Second (2nd.) Friday of November each year. All General Meetings (Annual and Special) shall be held in Rosslare. This may only be amended at a General Meeting and must be carried by 70% or more of those present.

14.) Copies of all Notices of Motion, nominations of Officers and Members of committee received within the time prescribed, accompanied by the Report and Financial Statement duly audited by the auditors, shall be made available to Ordinary, Honorary and Honorary Life Members at least FOURTEEN DAYS before the date of the meeting and Nominations of Officers and Members of Committee shall be posted in the Club House at least FOURTEEN DAYS before the date of the Meeting.

15.) Amendments from the floor to Motions dealing with Entrance Fees, Levies or Subscriptions shall not be voted on unless the amendment is to reduce the proposed Entrance Fee, Levy or Subscription.

16.) A Special General Meeting may be called at the request of the Committee or on a requisition to the Secretary, signed by at least TWENTY-FIVE Ordinary members, and stating the business to be brought forward. SEVEN DAYS notice of such Meeting shall be given to each Ordinary, Honorary and Honorary Life Member by circular, specifying the time and place of meeting and the business to be transacted. No business other than that specified in the Notice of such Special General Meeting shall be conducted or transacted at such Meeting.

VOTES OF MEMBERS

17.) No Ordinary Member shall be entitled ‘TO ATTEND’ at any General Meeting unless his/her current year’s subscription has been paid. Members attending the Annual General Meeting must vote for eight candidates when voting for the Committee. The Meeting must ensure that a full Committee is elected. No proxies shall be allowed, and if a majority of Members present wish any question under discussion to be put to vote by ballot, that mode of voting shall be adopted. The President shall preside at all General Meetings. In his/her absence the Captain shall preside. In the event of both being absent the Members present and entitled to vote may select a Chairman from the Members of the Committee present. On an equality of votes, whether on a show of hands or by ballot, the Chairman of the Meeting shall have a casting vote in addition to his/her vote as a Member.

18.) Only Ordinary Members, Honorary Members and Honorary Life Members shall be entitled to vote or ballot or to be present at any Special or Annual General Meeting, to hold office or to have any interest in Club property.

MEMBERSHIP

19.) The rules of the Club conform with the provisions of the Equal Status Act 2000. The Membership of the Club shall consist of the following categories of Membership:

(a) Ordinary Members shall have paid the full entrance fees and subscriptions applicable. The number shall be limited to 1190, not including the number of Honorary Members and Honorary Life Members of the Club.

(b) Associate Members shall have paid the entrance fees and subscriptions applicable. The number shall be limited to 88, not including the number of Honorary members and Honorary Life members. No further members shall be admitted to this category from 01 January 2016. Existing Associate members who wish to upgrade to Ordinary Membership may do so on payment of the subscription applicable while vacancies exist in this category, without additional Entrance Fees.

(c) Overseas Members and Associates who have paid the full Entrance Fee and Subscriptions applicable, and who shall reside outside Ireland. The number shall be limited to 50. Rule 20 shall not apply to this Category. Should any Overseas Member or Associate take up residence in Ireland, North or South, this category of membership shall no longer apply. Such Member, should they be elected to Ordinary membership, shall be liable for the current years Entrance Fee and subscription.

(d) Juvenile and Junior Members

(i) Juvenile Members will consist of persons who have not yet reached the age of 14 years.

(ii) Junior Members will consist of persons aged between 14 and 21 years.

(iii) Junior Members will cease to be Junior Members at the age of 21 years, when they may on application to the Committee in writing, be elected to Ordinary, or Burrow Course, should vacancies arise and subject to Rule 23 (election of Members).

(e) Pavilion Members

Candidates for Pavilion Membership shall be elected by the Committee in the usual way and be liable for subscription as set at Annual or Special General Meetings. Non-Golfing spouse of Ordinary, Overseas, Honorary and Honorary Life Members if elected to Pavilion membership by the Committee, shall be allowed Pavilion Membership free of charge. The number of Pavilion Members shall be limited to 200. This limit shall not include the spouse of Ordinary, Overseas, Honorary and Honorary Life Members. The rights applicable to Pavilion Membership shall be confined to the use and enjoyment of the privileges of the Clubhouse.

(f) Temporary Members – The Committee shall have the power to elect in limited and exceptional circumstances, after due notice has been posted on the Notice Board, a person as a Temporary Member for a period of not more than one year. The number elected shall not exceed 20 and such Temporary Members shall not be eligible to vote at any General Meeting and shall not be entitled to be an Officer or Committee Member of the Club. The subscription payable shall be the same as an Ordinary Member. If a person has been a Temporary member for five consecutive years, such Member shall be entitled to become an Ordinary member provided there is approval by the Committee and the entrance fee applicable shall be the equivalent applicable to their first year as a Temporary Member. Rule 20 shall not apply to this category.

(g) Burrow Course Members who have paid the entrance fees and subscriptions applicable shall have full 7 day playing rights on the Burrow Course only and in addition have the same rights as Pavilion members. The number of members in this category shall not exceed 175. Rule 20 does not apply to this category.

(h) Honorary Life Members who must be proposed and seconded by Officers of the Club and elected for life at Annual General Meeting.

(i) Honorary Members may be elected by the Committee for a period of not more than one year. However, such Honorary members may be re-elected by the committee in subsequent years.

(J) Prestige Members. Members who have reached the age of 75 years and held membership for a period of least 25 years may apply for Prestige status in their relevant category. Subscription will be 55% of the full appropriate rate and members will retain their full existing rights but playing members shall not be eligible to play on the Championship Course during Open Competition Days. However, Prestige, Ordinary and Associate members may continue to play for both their President’s and Captain’s prizes. Vacancies in playing categories created by these transfers shall be used exclusively to facilitate Junior members who have qualified for election to full membership. Where there are fewer Junior members either qualifying or applying than the number of vacancies created by the above, the unused balance shall be carried forward.

(K) Employee Members: Current employees may avail of employee membership and shall be entitled to play in all Open competitions on payment of subscription applicable.

20.) The Committee on receipt in writing may transfer a Member from one category to another provided

(a) that a vacancy exists,

(b) that the correct Entrance Fees have been paid and

(c) that the applicant qualifies in all respects for such a transfer.

This rule will not apply to members of the Burrow Course, Temporary, Pavilion or Overseas Members.

21. ENTRANCE FEES

The amount payable as Entrance Fees shall be set down by the Committee whilst retaining an Entrance Fee at all times

(i) Where Rule 20 applies.

(ii) Members under the age of 21 years will not be liable to pay an Entrance Fee.

(iii) In the case of Burrow Course members being elected to Ordinary Membership, credit will be given for any entrance fees already paid.

(iv) Former juveniles and junior members who were members in such categories for at least 5 years are exempt from an entrance fee if they wish to rejoin the club

(v) There is no entrance fee for people joining the Burrow Course until further notice

22. SUBSCRIPTIONS

The amounts payable as subscriptions by all Classes of Member shall be set down in General or Special General Meeting from time to time.

(i) Family Subscription:

For the purpose of defining “Family Subscription”, a family shall consist of:

(A) A husband and wife, one of whom holds Ordinary, Overseas membership and one of whom holds Associate membership, plus not more than two elected children under the age of 21 years.

(B) A husband or wife who holds Ordinary, Overseas or Associate membership, and not more than three children under the age of 21 years.

(C) A husband and wife, one of whom holds Ordinary or Overseas membership and one of whom holds Associate membership shall pay a subscription equal to 1.55 times the Ordinary Members subscription. A family subscription shall not exceed four members of the same family and must include at least one parent. Dependent children on reaching the age of 21 years will cease to qualify for family subscription and must pay the full appropriate adult subscription if elected to any category of membership.

(D) In the case of families consisting of a husband and wife both of whom hold Ordinary or Overseas membership, the amount payable shall be an amount equivalent to 1.8 times the Ordinary Members Subscription. In this case also, a family subscription may cover not more than four members of the same family and must include at least one parent. Dependent children on reaching the age of 21 years shall cease to qualify for family subscription and must pay the full appropriate adult subscription, if elected to any category of membership.

(E) In the case of a family consisting of a husband and wife only, both of whom hold Ordinary or Overseas Membership, the amount payable shall be an amount equivalent to 1.8 times the Ordinary Subscription.

(F) Ordinary Members and Associates who are members for twenty years and who have reached the age of sixty-five shall receive a reduction in the yearly subscription as follows:

2018   -20%

2019  – 16%

2020   – 12%

2021    -8%

2022    -4%

2023     -0%

 

(ii) Ordinary or Associate Members who are not Junior Members and who are between the ages of 21 and 24 years and in full time Education, shall pay a reduced subscription as set by General or Special General Meeting from time to time. This subscription shall be known as a “Student Subscription.”

(iii) Members who are between the ages of 18 and 21 and who have not elected to pay Family Subscription, will pay a reduced subscription equivalent to a “Student Subscription” above as set by General or Special General Meeting from time to time.

(iv) Members elected after the 1st September in any year will pay a reduced Subscription for that year only. The amount payable will be half the Subscription applicable, set down in General or Special General Meeting for the year in which the election takes place.

(v) Ordinary, Associate, Temporary, Prestige, and Burrow Course members shall pre-pay a Bar and Practice Range Loyalty payment of €100 each year, which will be credited to their golf-net card and spent on Bar and Practice Range purchases over the course of the year for which a discount will apply. Any credit remaining on the card and not spent by Dec 31st in each year will be retained by the club

(vi) The subscription for Pavilion members remains at €50.00 until further notice

(vii) All subscriptions are payable in advance on 1st February each year

(viii) Rent for Lockers shall be decided by the Committee.

ELECTION OF MEMBERS

23.) The Election of Members shall be in the hands of the Committee, who must give their consent to any name being put forward, the mode of election to be by ballot, and one blackball in five to exclude. An applicant must be proposed by an Ordinary Member, who must be a member of the Club for at least three years. Applicant may be seconded by an Ordinary Member. The Membership Proposal Form must be filled in by the Applicant, Proposer and Seconder.

24.) Before a candidate may be elected, his/her name with the names of the Proposer and Seconder, must be posted on the club notice board for fourteen days. This Rule shall not apply to the election of Honorary or Honorary Life Members.

25.) No person shall be considered a member until his/her first Annual Subscription and appropriate Entrance Fee shall have been paid, on paying which he/she submits to the Rules and Regulations of the Club.

26.) When a Candidate for Membership has been elected, the Secretary shall notify the candidate of the fact, sending him/her a printed copy of the Rules.

27.) On the first day of March in each year the Secretary shall submit to the Committee a list of Members whose Subscriptions for the current year remain unpaid, and after that date such Members shall be ineligible to compete in any Competition held by the Club until such liabilities are paid.

28.) Any Member whose Subscription is unpaid on the first day of June shall cease to be a member of the Club, but may be re-elected without Entrance Fee and without re-nomination or re-posting within twelve months subject to payments of all subscriptions, arrears and other monies due to the club.

29.) The Committee shall have power to grant leave of absence to a member for such period as the Committee see fit, and thereby release such Member from liability to pay the Annual Subscription for the period. During the period of leave permitted, the Member’s name shall be removed from the Register of Members and transferred to a list called “The Non-Active List”. A Member shall notify the Committee of his or her desire to avail of this Rule, and it shall be his/her duty to apply for reinstatement to membership of the Club at the expiration of the aforesaid period, and if he/she shall omit so to apply, Membership shall be deemed to have lapsed.

RESIGNATIONS

30.) Any Member wishing to withdraw from the Club, shall notify the same in writing to the Secretary previous to the 1st March, in default of which he/she shall be liable for the subscription for that year.

DISCIPLINE

31.) The Committee may, for such period as it thinks fit, withdraw the use of the Club House and Links from any Member or visitor who, in the opinion of the Committee, has infringed any Rule or Bye-Law of the Club.

32.) If any Member by conduct or otherwise shall, in the opinion of the Committee, bring or cause discredit upon or to the Club or endanger the welfare or good order of the Club, its Members or its property, such conduct or other matter shall be enquired into by the Committee and written notice of the matter of such enquiry shall be given to the member concerned who may attend such enquiry by the Committee. It shall be at the discretion of the Committee to convene a General Meeting of the Members of the Club to determine whether such member be permitted to remain a Member of the Club. In the event of a Resolution, that the name of such member be deleted from the roll of Members of the Club, being adopted by two-thirds of the Ordinary Members of the Club attending such General Meeting and voting by ballot such Member shall forthwith cease to be a Member of the Club.

VISITORS

33.) A visitor shall not be introduced to the Club or supplied with excisable liquor in the Club premises unless on the invitation and in the company of a Member, and the Members shall, upon the admission of such visitor to the club premises, or immediately upon his being supplied with such liquor, enter his own name and the name and address of the visitor in a book which shall be kept for the purpose, and which shall show the date of each visit.

34.) Visitors wishing to play over the Links must be Members of a recognised Golf Club and pay the correct Green Fee. Ordinary, Honorary, Honorary Life, Overseas Members and Associates shall be allowed to introduce one visitor at half the current Green Fee Rate, provided such Members or Associates sign the visitor into the Green Fee Book and play golf with them. This concession is not available during the months of July and August.

35.) Green Fee tickets must be procured by such visitors before playing and said tickets must be produced upon demand by any member, official or employee of the Club. In the event of visitors omitting to make the payments due by them, the Member introducing them shall be liable for same.

36.) REGISTRATION OF CLUBS ACT

The rules of the Club have been amended to conform with the provisions of Section 7 of the Intoxicating Liquor Act 2000. (which relates to prohibited hours in Clubs).

37.1 Members or Green Fee payees, who are deemed to be temporary members only, are entitled to pay for refreshments: No person other than a “member” shall order or pay for refreshments in the Clubhouse. Cash must be paid for every expense incurred in the Clubhouse, before the person ordering leaves the premises.

37.2 Visitors are not entitled to liquor unless accompanied by a Member. No Visitor shall be supplied with excisable liquor on the Club premises unless on the invitation and in the company of a member and that member shall, upon the admission of such visitor to the Club premises or immediately upon his being supplied with the liquor enter his/her own name and the name and address of the visitor in a book which shall be kept for the purpose and shall show the date of such visit.

37.2.1 Entitlements of Groups of Visitors:

37.2.1.1 Where members of a group visit the club for the purpose of taking part in any pastime, sport, game or recreation there, or organising or taking part in the organisation of, or arrangement for, any such activity, intoxicating liquor may be supplied to them at the request and in the presence of an official of the Club on the occasion of the visit.

37.2.2 An official of the Club shall enter the name of the group concerned, and the number of persons in it, in the above-mentioned book. For the purpose of this clause only “official” shall include any member of the Men’s/Ladies Committee: “Group” has the meaning assigned to it in Section 30 of the Intoxicating Liquor Act, 2000.

37.3 Right of Committee to prohibit admission of Visitor: The Committee may prohibit the admission of any visitor to the Club premises and no member shall bring any person whose admission is prohibited into the Club premises.

37.4 Liquor to be sold for Consumption Outside: No excisable liquor may be sold or supplied for consumption outside the premises of the Club except to members of the Club, between the hours of eight o’ clock in the morning and ten o’clock at night.

37.5 No Liquor to be sold to Under Age Persons: No excisable liquor shall be sold or supplied in the Club premises to any person under the age of eighteen years.

37.6 Connected Persons – Ineligibility of Members to vote or negotiate on Personal dealings with the Club. A Member of the committee or officer or staff member who has business dealings with a firm or organisation involved in commercial or financial dealings with the Club must declare such interest. Such person or persons should not take part in discussions, negotiations or voting on such dealings.

37.7 Dates on which Liquor cannot be sold, subject to the exceptions contained in Clause 37.7.2.7. no excisable liquor shall be supplied for consumption on the Club premises to any person (other than a member of the Club lodging in the Club premises) or be consumed on the Club premises by any person (other than such a member)

37.7.1 At any time on Christmas Day,

37.7.2 On any other day, as specified hereunder, outside the times so specified in respect of it:

37.7.2.1. St Patrick’s Day, between 12.30 pm and 12.30 am on the following day

37.7.2.2. The 23rd December, if it falls on a Sunday between 10.30 am and 11.30 pm.

37.7.2.3. Christmas Eve and the eve of Good Friday between 10.30 am and 11.30 pm

37.7.2.4. The eve of any public holiday (other than Christmas Eve)

37.7.2.4.1. If the eve falls on a weekday, between 10.30 am and 12.30 am on the following day, or

37.7.2.4.2. If it falls on a Sunday between 12.30 pm and 12.30 am on the following day.

37.7.2.5. Any other Sunday (except Saint Patrick’s Day which falls on a Sunday); between 12.30 pm and 11.00 pm

37.7.2.6. Any other Monday, Tuesday or Wednesday: between 10.30 am and 11.00 pm

37.7.2.7. Any other Thursday, Friday or Saturday between 10.30 am and 12.30 am on the following day.

37.7.2.8. Eligible Hours: The hours specified in paragraphs (1-7) of subsection (7) in respect of any day specified in that paragraph are in addition to the period between midnight and 12.30 am on that day where that period is included in the hours so specified in respect of the eve of that day.

37.7.2.9. Definition of Public Holiday: for the purpose of this rule, “public holiday” has the meaning given to it by the Organisation of Working Time Act, 1997.

37.8 Nothing contained in the registration of Clubs Act 1904 – 1988, or contained by virtue of Clause 37.7.2.7 shall operate to prohibit the supplying for consumption on the Club premises of excisable liquor to any person or the consumption of excisable liquor on those premises by any person on Christmas day, between 12.00 midday and 10.00 pm, or on any other day, for one hour after the expiration of any period in respect of that day during which it is lawful for the Club to supply any excisable liquor for the consumption on the Club premises, if in each case the excisable liquor is:

37.8.1. ordered by or on behalf of that person at the same time as a substantial meal is so ordered, and

37.8.2. consumed by that person during the meal or after the meal has ended.

37.9. Definition of Sunday: In Clause 21.7 and 21.8 hereof, “Sunday” has the meaning assigned to it by Section 1 of the Intoxicating Liquor Act, 1927 and “Saint Patrick’s Day” has the meaning assigned to it by Section 2 of the Intoxicating Liquor Act, 2000 otherwise of Intoxicating Liquor and in the event that the Laws may be altered at any time which results in a conflict between the same and these Rules and Regulations then the said Laws shall prevail and insofar as it may appear to be

necessary or relevant the same shall be deemed to be part of these Rules and Regulations without the necessity of such amendment or alteration being sanctioned by a General Meeting of the Club.

38.) No member of the Committee and no Officer, or employee of the Club shall have any personal interest in the sale to the Club of supplies of liquor or in the profits arising from such sale.

39.) The Rules of Golf as approved from time to time by the Royal and Ancient Golf Club of St. Andrews (except where varied by Local Rules) shall be the Rules of Golf for the Club.

POLICY STATEMENT OF ROSSLARE GOLF CLUB

Rosslare Golf Club are fully committed to safeguarding the wellbeing of their members. Every individual in golf should at all times, show respect and understanding for members’ rights, safety and welfare and conduct themselves in a way that reflects the principles of the organisation and the guidelines contained in the Code of Ethics and Good Practice for Children’s Sport & Code of Ethics for Golf for Young People. In working with young people in golf our first priority is the welfare of the young people and we are committed to providing an environment that will allow participants to perform to the best of their ability, free from bullying and intimidation.

 

Rosslare Golf Club Code of Conduct and Disciplinary Procedures. (2017)

 Foreword

Rosslare Golf Club have developed procedures and protocols to ensure the smooth running of the club and so that it can fulfil its function under the terms of Paragraph 32 of the clubs constitution ‘If any member by conduct or otherwise shall, in the opinion of the committee bring or cause discredit upon or to the club or endanger the welfare or good order of the club, its members or its property, such conduct or other matter shall be enquired into by the committee’.

The Club is subject to the Constitution of Rosslare Golf Club. However, to ensure the effective and efficient running of its competitions and social events it has been necessary to publish guidelines regarding all aspects of the Club. Revision of such guidelines takes place in the light of experience and as a result of feedback from members.

This document, Rosslare Golf Club Code of Conduct and Disciplinary Procedures is a guide to members which summarises Rosslare Golf Club’s expectations of its members’ and that of their guests and details the procedures to be followed by a member making a complaint. The guide also outlines the process the Club Committee will follow in dealing with complaints.

  1. Introduction

This code of conduct is designed in light of experience to enhance the values of our club and to ensure that all members and their guests enjoy the game of golf in a pleasant and friendly environment.

The Club promotes the values of

  • Integrity
  • Respect and
  • Fairness. This code applies to all members of Rosslare Golf Club.

For the purposes of this code Rosslare Golf Club uses the following definitions;

Misconduct: (see Page 2) Complaint: ‘An expression of dissatisfaction of a member that requires a response from the committee. OR An expression of dissatisfaction relating to how a procedural matter was handled by the club.

 

  1. Definition of Misconduct

Misconduct, for the purposes of this Code, is the improper interference, in the broadest sense, with the proper functioning or activities of the Club, or those who work or play in the Club or action which otherwise damages the Club. Subject to the general definition above, the following shall constitute misconduct:

  • Disruption of, or improper interference with the administrative, sporting, social or other activities of the club, whether on club premises or elsewhere.
  • Obstruction of or improper interference with the functions, duties or activities of any fellow member, member of staff or other employee of the Club or any authorised visitor.
  • Violent, indecent, disorderly, threatening or offensive behaviour or language whilst on club premises or engaged in any club activity.
  • Fraud, deceit, deception or dishonesty in relation to the club or its staff or in connection with holding any office in the club or in relation to being a member of the club.
  • Behaviour likely to cause injury or impair safety on club premises.
  • Sexual, racial or any other form of personal harassment of any fellow member, member of staff or other employee of the club or any authorised visitor.
  • The use of any unfair means in competition.
  • Damage to or defacement of club property, the property of other club members caused intentionally or recklessly, or the misappropriation or misuse of such property. Misuse or unauthorised use of club premises or items of property, including inappropriate use of computer.
  • Conduct which constitutes a criminal offence where that conduct takes place on club premises, or affects or concerns other members of the club, or itself constitutes misconduct within the terms of this code, or is an offence of dishonesty, where the member holds an office of responsibility in the club.
  • Conduct, which contravenes a previously imposed penalty, requirement or undertaking under this code.

Note:  Members must not approach any member of the Committee on the course or in the clubhouse to make a complaint or to discuss any issue concerning disciplinary matters.

 

  1. Appropriate behaviour and golf etiquette for members.

Subject to the broad examples of misconduct herein, this code of conduct specifically states that the following are examples of appropriate etiquette.

  1. All the rules of the Royal and Ancient Golf Club of St Andrews (generally referred to as ‘the rules of golf’) apply, without exception. So too do the rules and regulations governed by The Council of National Golf Unions Limited (CONGU). It is the duty of every member to become familiar with all such rules.
  2. All local rules, as displayed in the clubhouse or on the score card must be adhered to. It is the duty of every member to become familiar with all local rules and to all changes to the local rules.
  3. Players must turn up in good time prior to tee time and report to clubhouse before commencement of play.
  4. Late competitors will forfeit their allotted time and wait until a time is available.
  5. Before commencement of play in a competition the member must pay the entry fee, sign in the book and swipe his GUI card (where applicable).
  6. While playing on the course members and their guests must:
  • Show respect to fellow golfers and staff.
  • Avoid the use of abusive or profane language.
  • Avoid slow play at all times.
  • Avoid the use of mobile phones.
  • Not play until the group in front is out of range.
  • If a match fails to keep its place (one clear hole) it must allow the players behind through on request.
  • Must signal players behind to pass if searching for a ball for more than five minutes.
  • Must use the ‘divot mix’ bag provided to always repair divots.
  • Must repair plug marks on the green, including where practical the plug marks of others.
  • Must carefully rake bunkers after playing their shot and leave the rake inside the bunker.
  • Mark scorecards only after leaving the green.
  • Must mark one another’s scorecard after each hole.
  • Must adhere to the Club’s Dress Code.

 

It should be noted also that:

  • A single player has no status on the golf course.
  • Members or guests must not play more than two balls.
  • Practicing on the course is prohibited.
  1. 5. While playing in competition:
  • Members’ scores must be recorded by the marker of the scorecard.
  • Competitors must return all cards in competitions.
  • Scorecards must be signed and have correct handicap and date.
  • Local rules posted in the clubhouse or on entry to the course must be observed without exception.
  • Only fully paid up members of Rosslare Golf Club can participate in club competitions after 31st March each year.
  • It is the responsibility of each member to maintain his handicap record. When a good score has been achieved away, it is the player’s responsibility to adjust his handicap according to the CONGU rules.
  • All notable scores obtained in other courses, including with societies, must be brought to the attention of the Handicap Secretary.
  • Mobiles are allowed on the course provided they are switched to silent and only used when absolutely necessary.

 

  1. 6.  In the Clubhouse:
  • Members must adhere to the Club Dress Code when attending social functions organised by Rosslare Golf Club.
  • The clubhouse is frequented by all age groups and it is important to be mindful not to cause offence by improper utterances or bad language.
  • Mobile phones are allowed in the clubhouse. If taking a call please proceed to the lobby or outside to continue a call or if you need to make a call.

Note: The above is not meant to be an exclusive list of rules or etiquette and may be amended by

(a) at a properly convened meeting of the club committee

 

Disciplinary Procedures

The Committee of Rosslare Golf Club will deal with all club disciplinary matters. A sub-committee may be formed by the Committee to consider a complaint within the competency of the Committee. The Committee will also deal with any complaint about the conduct of a member of Rosslare Golf Club at another GUI affiliated golf club in the same manner as if the offending conduct had occurred at Rosslare Golf Club.

 

  1. All matters which breach this code of conduct shall be processed as follows:
  • The Committee may decide that no action is warranted resulting from a report of an incident brought to its attention verbally. OR
  • The Committee having considered the alleged incident is of a serious nature shall investigate the matter further or appoint a sub-committee to examine all the facts pertaining to the alleged incident. The Committee will adjudicate on the matter, following the sub committee’s investigation and report.
  • Where an incident is witnessed by one or more committee members OR where a number of verbal reports of an incident are made to the Committee, the procedure outlined above will be followed.
  • The Committee will fully investigate all written and signed complaints.

Note: No action will be taken by the Committee where reports of an incident are over-heard and commented on casually.

The following procedure must be followed by a member making a complaint.

  • A written and signed complaint (including email) must be sent to the Honorary Secretary no later than 10 days after the incident which is the subject of the complaint. If the complaint directly involves the Club’s Honorary Secretary, the complaint should be addressed to Captain. If the Captain is party to the complaint, or is unavailable, the complaint should be sent to the Vice Captain. Once the complaints’ procedure is initiated by the Committee as a result of any of the above the following procedure will apply:
  • The member will be notified in writing by registered post of the complaint against him. The letter will be sent to his last known address. A copy of the complaint will be enclosed. The member will be given at 7 days notice to attend the meeting for the purpose of responding to the complaint.
  • Failure by the member to attend this meeting, without good cause, may result in an immediate determination.
  • In the event that the complaint is challenged, the matter will be fully investigated.
  • All parties to the complaint and relevant witnesses may be interviewed, if deemed necessary, by the committee.
  • Having considered all the facts, the Committee will decide whether or not to uphold the complaint. If the complaint is upheld the Committee will decide what sanction is appropriate. In the case of a complaint being referred to a sub-committee, its findings will be considered by the Committee in reaching its decision. The details of the decision will be recorded and minuted.
  • The member will be informed of the committee’s decision in writing within 10 days.
  • The member may appeal the decision in writing to the Honorary Secretary within 10 days of receipt of the decision.
  • The Committee will then refer the appeal to the ‘The Disciplinary Appeals Committee’.
  • The Disciplinary Appeals Committee will consist of three members of the club Committee who have not been involved in the case and who were not members of the Disciplinary Committee or Disciplinary Sub-Committee. The Disciplinary Appeals Committee must meet within 7 days of receipt of the appeal. Its deliberations will include consideration of all the facts already presented, any new evidence that may be relevant and may include recalling witnesses.
  • The Disciplinary Appeals Committee must present its findings in writing to the Committee within 7 days of reaching their decision. The decision of the Disciplinary Appeals Committee will be final.

Sanctions

Any one or more of the following penalties may be imposed for a breach of the Rosslare Golf Club Code of Conduct as outlined in this document.

  1. A reprimand.
  2. A written warning as to future conduct.
  3. Suspension from membership of the Club and its activities for a determined period.
  4. Proposal to the GUI to suspend handicap.
  5. A requirement from the Committee that the member gives an undertaking as to future conduct in such terms and containing such conditions as the Committee may prescribe. A breach of this undertaking will constitute misconduct.

Note: In the case of a complaint of cheating the member will be disqualified from the competition and any prize received must be returned.

  1. Exclusion for a stated period or permanently from any part of the golf course or from the use of all of the facilities of the club.
  2. Expulsion from Rosslare Golf Club and all its activities in line with Par 32 of the club’s constitution. (It shall be at the discretion of the Committee to convene a General Meeting of the Members of the Club to determine whether such member be permitted to remain a Member of the Club. In the event of a Resolution, that the name of such member be deleted from the roll of Members of the Club, being adopted by two-thirds of the Ordinary Members of the Club attending such General Meeting and voting by ballot such Member shall forthwith cease to be a Member of the Club).
  3. Such other penalties as determined from time to time by the committee including but not limited to suspension from the club or suspension of handicap.

 

Rosslare Golf Club Communication Plan

 

  1. Rosslare Golf Club’s communication plan supports the core values of the club which are:
  2. To be welcoming and inclusive.
  3. To achieve excellence in all our operations.
  4. To foster camaraderie, consideration and respect for others.
  5. To promote good sportsmanship.
  6. To responsibly practice stewardship of our heritage.
  7. To continue our strong family based membership tradition.
  8. To play a positive part of our local community.

 

 

  1. The club communicates with:
  • Public
  • Members;
  • Media; other stakeholders (sponsors etc)
  • Decision makers in our community (on all levels);
  • Decision makers in the club;
  • Staff

 

  1. The following different communication techniques and methods are used;
  • Press releases (and press conferences where applicable)
  • Publications (magazines and newsletters)
  • Website, Social Media, Emails.
  • Allocated messages to club members through text or social media
  • Club Constitution, Rulebooks and club policies
  • Notice Boards
  • Meetings/ Events/Competitions

 

  1. The Purpose of Communication

The objectives of communication of our club are:

  • Implement our values across golf and the sport sector
  • Help grow our golf club
  • Create a positive and truthful image of our club and the game of golf
  • Provide information on our activities and purpose as a club to our members and public
  • Strengthen our role in the community

Communication is an essential part of our club and its management because it connects us to our members.

 

  1. Responsibilities

Every official / committee member / employee is a ”communicator”, who creates an image of our club. Everyone is responsible to submit relevant information to the Communications Sub-Committee and to communicate according to values of our club.

 

The Marketing/Communications sub-committee together with the P.R.O. is responsible for planning and coordination of communication together with the management committee. They are also the contact point with media.

 

  1. Internal communication and Information Flow

Well governed internal communication improves the club atmosphere and helps the management committee to succeed in the challenges of external communication.

Internal communication includes:

  • Office, Bar, Pro Shop and Course staff
  • Members
  • Sub-Committees

Communications received will be acknowledged immediately and a full reply will follow as soon as is practical.

 

  1. External Communication and Relations to the Community

External communication creates preconditions to interaction between our club and our main target groups and strengthens the role of our club in the community. External communication makes the activities of our club known and strengthens the positive image of the club and golf in the community.

 

5.1 Values and main objectives

The Management Committee, the club members and staff commit themselves to communicate outward in line with the values and main objectives of our club. Their task is to make our club known through local media. Members and club management have an important role in modifying and keeping the good image.

 

5.2 Visual image

Visual image (logo) is present in all publications, web services, events and happenings. Everyone should follow the club guidelines in relation to visual images.

 

5.3 Relations with local community

Relations with the local community is the responsibility of the Management Committee. Relations are maintained and created by active interaction with local consumers, local decision makers and authorities and the media.

 

5.4 Relations with media

The Marketing/Communications sub-committee and P.R.O. are responsible for media relations. Good service for the media is essential to create a good image of our golf club.

 

  1. Crisis communication

Crisis communication means communication which differs from normal conditions and which needs more efficient and accurately managed action, where if possible, messages go through one appointed person. Crisis can materialise due to reasons that are out of the control of the club, but potential and possible crisis situations will be analysed in advance. In crisis situations a crisis group must be established, which is lead by the Captain / Chair of the Management Committee.

The Marketing/Communications sub-committee and other experts can be invited to the group. All the discussions and actions of the group are confidential until otherwise decided.

 

  1. The Means and Channels of Communication
  • Press releases (and press conferences where applicable)
  • Publications (magazines and newsletters)
  • Website. Social Media.
  • Allocated messages to club members through text or social media
  • Rule books and club policies
  • Notice Boards
  • Seminars/Workshops/Meetings/ Events/Competitions

 

  1. Follow up.

The club will make a qualitative and quantitative assessment on how successful our communication has been. both internal and external communication is conducted.

Internal Assessment is done by:

  • Conducting an annual survey across staff, committee members and club members on the quality of internal communication
  • Collecting feedback from the same and reflecting possible corrective measures

 

External assessment is done by:

  • Following the quantity of our own media hits on a monthly basis;
  • Collecting feedback from all sources and reflecting possible corrective measures.

 

 

Rosslare Golf Club Communication Policy

 

  1. Rosslare Golf Club is committed to active communication with its members, visitors and all others on all relevant aspects of the club activities.

 

2.The different groups that the club communicates with will include:

  • Public
  • Members;
  • Media; other stakeholders (sponsors etc)
  • Decision makers in our community (on all levels);
  • Decision makers in the club;
  • Staff

 

  1. The following different communication techniques and methods will be used;
  • Press releases (and press conferences where applicable)
  • Publications (magazines and newsletters)
  • Website, Social Media,E.Mail.
  • Allocated messages to club members through text or social media
  • Club Constitution, Rulebooks and club policies
  • Notice Boards
  • Seminars/Workshops/Meetings/ Events/Competitions

 

  1. Communication is used to inform our members and visitors, to implement our values, to grow our club, to create a positive image of our club and to strengthen our role in the community.

Internal communication includes communication with our  Staff and          Members

External communication creates preconditions to interaction between       our club and our main target groups and strengthens the role of our    club in the community. External communication makes the activities       of our club known and strengthens the positive image of the club and golf in the community.

All communications received will be immediately acknowledged and a        full reply will follow as soon as is practical.

 

 

  1. Visual identity – Rosslare Golf Club will ensure our logo image is present in all publications, web services, events and happenings. Everyone should follow the club guidelines in relation to visual images.

 

  1. Assessment of communication – The club will make a qualitative and quantitative assessment on how successful our communication has been.

 

 

  1. Clearly defined staff roles – Responsibility – Every official / committee member / employee is a ”communicator”, who creates an image of our club. Everyone is responsible to submit relevant information to the Honorary Secretary, Marketing/Communications Sub-Committee and to communicate according to values of our club. The Honorary Secretary, Marketing/Communications sub-committee together with the P.R.O. are responsible for planning and coordination of communication together with the management committee. They are also the contact point with media.

 

 

  1. Crisis management – In crisis situations a crisis group must be established, which is lead by the Captain / Chair of the Management Committee.

The Marketing/Communications sub-committee and other experts can be invited to the group. All the discussions and actions of the group are confidential until otherwise decided.